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Job Details: Administrative Assistant to the Chief Financial Officer (1 Year Contract/Job Rotation)
| Open Date | May 13 2022 - 05:00:00 PM | Close Date | May 30 2022 - 11:59:00 PM |
|---|---|---|---|
| Position Title | Administrative Assistant to the Chief Financial Officer (1 Year Contract/Job Rotation) | Posting Type | Non-Union |
| Posting Status | Active | Position Length | Contract/Job Rotation |
| Department Group | Hours per Week | 35 Hours per Week | |
| Department | Financial Services | Openings | 1 |
| Education | High School (Completed) | Company | City of Burlington |
| Location | Temporarily working remotely due to COVID-19 | Competition | FN-111-22 |
| Salary Range | $58,180 - $72,725 (Grade 7 - Under Review) |
Description
Working for the City of Burlington
A great career is closer than you think. Come work for the City of Burlington, where you’ll be joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous opportunities for you to learn and grow.
We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a great benefits package, as well as programs to foster innovation and leadership.
Location
This position is temporarily working remotely due to COVID-19 for an undetermined period. Once our offices re-open you will be based out of Sims Square located at 390 Brant Street, Burlington. This position may be eligible for a hybrid working arrangement. Work location is subject to change at the discretion of the City due to operational demands.
Position Overview
This position is responsible for providing confidential administrative support to the Chief Financial Officer and other sections of the department. Provides assistance for financial aspects of community building and development and administrative support to the corporate budget preparation and related communication/information sharing processes.
Responsibilities
The Administrative Assistant is responsible to:
- Provide full range of administrative support to the Chief Financial Officer as well as Financial Planning Services and Taxation sections. This includes preparing correspondence and confidential items, answering and screening phone calls, making travel and conference arrangements and finalizing reports for Committee and Council.
- Keep records and files, including sensitive and confidential documents, specific to the department.
- Provide administrative support in the community building and development area, including maintenance of letters of credit, cash securities, insurance policies and inspection deposits, and using the letters of credit module in AMANDA.
- Responsible for training other staff and providing assistance in updates to the letters of credit AMANDA module.
- Assist in budget preparation by providing training and advice to city administrative staff on the publication and presentation of budget documents.
- Arrange budget training and co-ordinate the consolidation of budget documents from departments and local boards.
- Provide back-up assistance/coverage to the administrative staff within the Department and is a member of the Administrative Assistants Committee.
- Provide customer service to members of City Council, staff, and the public on behalf of the Chief Financial Officer, manager(s) and staff of the Finance Department.
- Respond to development charge and property taxation general inquiries.
- In the absence of the Chief Financial Officer, ensures that matters of an urgent nature are dealt with by the appropriate staff.
- Co-ordinate the flow of reports from the Department destined for Senior Management and Standing Committees of Council and prepares information for the Chief Financial Officer and manager(s) for attending meetings.
- Participate in special assignments as determined by the Chief Financial Officer.
- Monitor and order office supplies for the department.
- Responsible for central filing in the department and co-ordinating department records retention as per the by-law. Maintains petty cash for the department. Coordinates corporate visa statements for the department
Requirements
The successful applicant will be a High School graduate, with specialized Business School training in administration and possess five (5) years administrative support, including three (3) years in a senior administrative position. Strong organizational and time management skills are also required.
The incumbent will also have familiarity with computer-based applications such as SAP, Questica, property information (e.g. AMANDA), word processing and spreadsheets. Knowledge of budget preparation is an asset.
Additional Information
All City of Burlington staff are required to be fully vaccinated as a condition of hire in accordance with the City’s COVID-19 Staff Vaccination Policy. For more information on this policy, please click on the following link: https://www.burlington.ca/en/your-city/career-opportunities.asp
Accommodations
In accordance with the Accessibility for Ontarians with Disabilities Act, the City of Burlington accommodates the individual needs of applicants with disabilities within the recruitment process. Please call us at 905-335-7602 or email us at: hr@burlington.ca if you require accommodation to ensure your equal participation in the recruitment and selection process.